With Conference calls being an integral part of our lives due to Covid-19, when one of our clients reached out to us for a video conference setup, we were more than happy to take on the project.
Our client was expanding and had moved to a new office with a dedicated room to be used for conferences.
Being fully integrated into Microsoft Teams and Office 365 they had been using their laptops to conduct Teams meetings. It made complete sense to propose a Microsoft Teams video conference setup.
By having in-house engineers, we were able to fully supply and fit the TV and conference system, with no outsourcing needed. Not having to deal with separate people and organisations saves you time and money, you can feel safe leaving it all to us.
Client requirements:
- Easy to use
- Full video conferencing
- Easily screen share a laptop during the meeting
- The ability to make standard phone calls with the system
- Works with a dial in number so external parties can simply call a number to join
- Fully installed with TV and all required equipment
We decided to go with a Yealink/Teams system in this design which fulfilled all the above requirements.
A great addition is the remote tablet which makes joining meetings very simple; just walk into the meeting room and hit the start meeting button, it couldn’t be any simpler.
We will leave you with some of the advantages of Microsoft Teams conference calls.
- Some people are more comfortable over audio than video. While video can be a great way to communicate, there are some people who feel nervous about using video conferencing. They may not feel prepared to use video, or they may feel as though they haven’t properly set it up or made their background professional. Video conferencing does require more preparation than an audio call; an audio call can be scheduled last minute, where it may be harder to schedule a video call in the same way.
- Connection quality may be an issue. Video conferencing requires you to have a high-speed, reliable connection. Audio calls can travel over slow, erratic lines without any noticeable drop in quality. Video conferencing, on the other hand, is difficult to manage without a high-speed connection; it can be very unnatural to try to talk to people while a conversation is lagging.
- People may be on the road, commuting, or otherwise unable to access a video device. An employee driving a vehicle can use hands-free Bluetooth devices to connect to a call through audio. Video conferencing means that someone needs to stay in a single place, while an audio conference call can be taken anywhere, even when traveling.
- Technical difficulties could prevent connecting to the right platform. Accessing Skype for Business or Microsoft Teams may not be possible on an employee’s device, and consequently they may need to use another conference call solution. An audio conference can be joined by virtually any phone and with any technological platform.
Conference calls are an easy way to connect with multiple people at once, in an easy-to-use and user-friendly format. Video conferencing isn’t always the solution: When people are busy, on-the-go, or in areas that don’t have the best technology, a traditional audio conference call may be better.
